SideQuest for petroleum and lubricants distributors on QuickBooks Online
Lubricant POs encode viscosity, base oil, and application. ISO VG 46 hydraulic. SAE 15W-40 engine oil. AGMA 5 EP gear oil. Tank-to-tank delivery, drum and pail packaging, package vs bulk. SideQuest reads the inbound PO out of Gmail, parses the spec, and lands on the right SKU and the right packaging. Your team confirms delivery instead of re-classifying.
What changes for you
Viscosity and spec parse on every line
The matcher reads ISO VG, SAE, AGMA, NLGI, and base oil type out of the description. 'ISO VG 46 hydraulic, 55 gal drum' lands on the right drum SKU. 'SAE 15W-40 CK-4 engine oil, bulk' routes to the bulk delivery SKU.
Packaging tier routes correctly
Quart, gallon, pail, drum, tote, bulk — each is a different SKU at a different unit cost. SideQuest reads the packaging from the description and lands the right tier. POs that mix tiers (a fleet account ordering bulk plus a few drums for outlying yards) parse as separate lines.
Bulk delivery schedules carry through
Bulk deliveries need a delivery window and tank capacity check. SideQuest preserves the requested delivery date and ship-to off the PO header. Your dispatcher sees both fields populated on the first save without manual entry.
Why this fits
Catalog quirk: same product across 5+ packaging SKUs
ISO VG 46 hydraulic exists as quart, gallon, pail, 55-gal drum, 275-gal tote, and bulk delivery. Each is a separate SKU at a separate unit price. The matcher reads packaging from the description and lands on the correct one. The cross-reference table handles customer-specific aliases (some accounts ask for the product code, some ask for the spec).
Customer mix: fleet, industrial, agricultural
Fleet accounts run monthly engine oil and DEF deliveries. Industrial accounts run hydraulic, gear, and process fluids on quarterly cycles. Agricultural accounts spike at planting and harvest. SideQuest handles all three patterns and surfaces the customer's contract pricing on every matched line.
Hazmat and packaging compliance
Lubricant POs carry hazmat ship requirements and SDS references. SideQuest preserves UN numbers and packing group on the draft so the shipping team has the paperwork on the first pull.
Start free for 30 days
The Solo tier covers up to 100 POs per month. Setup is install the connector, point it at your Gmail and your QuickBooks Online file, and let it parse your next inbound PO. No credit card to start.
Quick-start guide See pricingFAQ
Does the matcher know the difference between API SP and API SN engine oils?
Yes. API service categories parse as fields, not free text. 'SAE 5W-30 API SP' matches the SP SKU, not the SN SKU at a lower price. Buyers who order on spec get the right product. Buyers who order on brand+grade get the right product through the cross-reference.
Can SideQuest handle bulk delivery POs with tank check requirements?
Bulk delivery lines go through the matcher and end up on the draft like any other line. The requested delivery date and ship-to populate. Tank check (capacity, current level) happens manually before the dispatcher releases the truck — that's outside SideQuest's scope by design.
How does SideQuest handle DEF (diesel exhaust fluid) on truckload orders?
DEF is a standard SKU in your QuickBooks catalog. Truckload DEF parses as a single line at the truckload unit. Mixed-product orders (DEF plus engine oil plus coolant) parse as separate lines on the same draft.